Bags of Creativity - Calling Local Artists

Working on behalf of Doncaster Cultural Education Partnership (DCEP), Cast and darts are really excited to have secured funding to create 1000 Bags of Creativity to be delivered straight to the most vulnerable children and young people in Doncaster. 

In partnership with Doncaster’s Children Service, and led by the Arts Council’s Bridge Organisation in Yorkshire and the Humber - We Are IVE, the DCEP will be working with artist to design high quality creative activities that will be sent out via the Bags of Creativity.  Full information and how to apply is outlined below.


Deadline 3 June 2020, 12 Noon.

We, as the Local Cultural Education Partnership for Doncaster, are part of an exciting new regional initiative, led by IVE, the Bridge organisation for Yorkshire and Humber.

‘Bags of Creativity’ is an initiative that will put creative activities, materials and resources into the hands of the most vulnerable children and young people in Doncaster.

We are one of eight Cultural Education Partnerships taking part in ‘Bags of Creativity’. Between us we hope to distribute 8000 bags to vulnerable children and young people in Yorkshire and Humber.

We’ve developed partnerships with Doncaster Children’s Services Trust to help us identify and distribute the bags to children and young people in their care or covered by their services.

Each bag will contain between 15 and 20 different creative ideas and activities alongside all the materials and resources required to complete them.


We are seeking 20 artists/creative practitioners/arts and cultural organisations to work with us to design high quality creative activities for 3 different age groups,

  • Early years 0 to 4yrs
  • Primary age 5 to 11yrs
  • Secondary age 12 to 16yrs

To ensure that the activities and resources are appropriate, safe and high quality we are asking the 20 practitioners to attend professional development sessions with an expert in the developmental stages of childhood and the realities of life for vulnerable children and young people. The sessions will be approx. 2 – 2.5 hours each, will separate sessions for each age group. If you are unable to attend the scheduled sessions, recordings will be available. This training and development is mandatory as it will be your guidance as you begin designing activities.

You can choose to develop ideas for 1 or more of the age groups and submit as many ideas and activities as you can develop it the time given. There is no guarantee that all your ideas will be included in the final bags. Each LCEP will choose 15-20 activities per age group to print on postcards. All other ideas, that reach the standards expected, will be included in an online database that can be accessed by children, families and health/social care workers long into the future.

Your activities will be unique and credited to you/your organisation on the postcard. We see this as an opportunity for you to develop new relationships with children and families as a new audience for your work and offers. For this reason we want the activities to be created by practitioners based in Doncaster.


You’ll need to develop activities based on a limited number of resources. Before you start designing your activities we’ll provide you with a list of what’s in the bag. All your activities must only use items from the list.

We are avoiding any activities that suggest using things from around the home or garden, or that ask children and young people to go into public spaces to find extra resources. The activities must be doable from the bags contents alone, as we know that, for some children, gathering additional resources isn’t an option. We’re also keen to make sure that activities for primary and secondary aged children can be done, as much as possible, without adult supervision. This will enable children and young people who may not receive supervision or attention from adults to complete the activities by themselves.

All activities need to be explained in age appropriate language on two sides of a standard postcard. They need to be visually attractive, not too wordy, easy to understand and fun and exciting to do.



For freelance practitioners, SMEs and non-funded organisations, there is a fee of £180 for your time spent creating ideas and activities in a postcard format. This is based on 6hrs x £30.

We hope that larger funded organisations, whose core funding is protected during the Covid-19 crisis, will be willing to take part in this initiative using their learning, education or development budgets.

The training and development sessions are provided free of charge. We are unable to pay you for the time spent in these sessions but hope that these will be incredibly valuable to you for all your future developments and work with and for children and young people.   


In commissioning these activities, the final products will be subject to joint ownership between artist, Doncaster Cultural Education Partnership and IVE. Essentially, this enables all three parties to use and distribute the final products royalty free, without accounting to the other. The Content will not be broken down or amended after the final design is complete. Content will always be credited to the creator

Here’s the legal clause that will be included in the contract.

Intellectual Property jointly made, developed, conceived, first reduced to practice, fixed in any tangible medium of expression or created by [Company-A], [Company- B] and [Company -C] during the term of this Agreement (“Joint Intellectual Property”), will be the joint property of and the entire right, title and interest is hereby assigned jointly on a royalty free arrangement and each party may enjoy all rights and privileges accorded ownership of such joint property without accounting to the other. Content will always be credited to the creator and only be shared in its entirety at all times.



IVE is still finalising some of the detail but here’s an approximate timescale.


Approx. timescale

Recruiting the creative team

25 May to 10 June

Professional development sessions

11 and 19 June

Design period

20 June to 4 July


5 and 12 July

Bag packing

12 to 19 july

Distribution to children and young people

20 July onwards



To apply to be part of ‘Bags of Creativity’ please follow this link and complete a short application form. Deadline for applications is 12noon on Weds 3 June 2020.

IVE will collate all applications on our behalf and forward them to us at the end of Weds 3 June. We will shortlist and select our final team of 20 and inform you of the outcome by Weds 10 June.

For any technical issues with the application form please contact for a Microsoft word version of the form.

For any other enquiries, please contact

Doncaster Cultural Education Partnership are keen to ensure that this project enables some of the most vulnerable children and young people in our borough to engage in positive activities at a challenging time. We are keen for Doncaster creatives to take part in the programme, including in the training to meet the needs of very vulnerable children and young people, increasing choice, quality and accessibility of the local offer.